Privacy Statement

This Data Privacy Statement describes how Aon Hewitt Multi-Employer Provident Fund ("MAP Fund") collects, uses, and protects personally identifiable information. At MAP Fund, protecting personally identifiable information about you is important to us. We strive to protect the personal information under our control and take certain precautions to help maintain the security and integrity of that data.

MAP Fund's Commitment to Protecting Personally Identifiable Information

We have implemented various security measures to help prevent unauthorized processing or disclosure of personal information and to prevent accidental loss, destruction, or damage to your personal information. Only persons who have a job-related need to do so are authorized to access personal information. All persons involved in the Fund administration are contractually obliged to abide by an approved Code of Conduct, Data Privacy and Information Security Policies. We have implemented appropriate IT security standards and related procedures, and administrators are trained about data security issues. In addition to these persons, only your employer and particular third parties are authorized to access your personal information. We also require that all these third parties have implemented security measures to protect your personal information.

How MAP Fund Receives Your Information

The personally identifiable information we receive relates to your participation to the MAP Fund. There are several ways that we could receive personal information:

  • You might provide the information directly as a benefit plan participant.
  • Your employer or service providers appointed by your employer might provide the information.
  • Your previous pension schemes that you have transferred from may provide information.

The types of personal information we receive may include:

  • Contact information and other identifiers such as name, address, phone number, email address, Social Security Number, or bank account number, as required to provide our services.
  • Demographic information, such as date of birth, gender, and marital status.
  • Employment information, such as date of hire, employment status, pay history, tax withholding information, performance records, and date of termination.
  • Benefit program participation and coverage information, such as benefit elections, beneficiary information, claims information, benefit plan account balances or accrued benefits, and date of retirement.
  • When you use our online tools, we record access information like IP or cookies to enable secure access to resources.
  • In some cases we may receive special categories of personal data such as information concerning your health (e.g. when you request a loan for health reasons).

Use of cookies

A cookie is a piece of information contained in a very small text file that is stored in your Internet browser or elsewhere on your hard drive. Cookies allow a website to identify a user's device whenever that user returns to the website and are commonly used in order to make websites work more efficiently and enrich the user experience, as well as to provide information to the owners of the site. Cookies alone cannot be used to identify you and it does not keep any of the data it collects.

We collect information during your visit to our website through the use of cookies. The cookies used by us fall into the following categories:

  • Strictly Necessary
    These cookies are essential in order to enable you to move around our website and use its features, such as accessing secure areas of our website. Without these cookies, services you have asked for cannot be provided.
  • Functionality
    Functionality cookies are used to provide other services such as our online calculators and certain navigation elements of the website which enhance your browsing experience. They can also enable us to remember setting choices you make to improve your visit.

Our websites do not use any third party cookies.

How MAP Fund uses Your Information

We use your information only for the purposes of administering MAP Fund. Administering MAP Fund includes tasks as general administration (record keeping), communicating with you in relation with your contributions and benefits and meeting our on-going regulatory and compliance obligations.

Our commitment to protecting personally identifiable information means that:

  • We won't sell your personally identifiable information to any third party.
  • We won't use, transfer, or disclose your personally identifiable information to anyone outside of MAP Fund or third parties participating in the administration of the Fund, unless authorized by you, except as required by law or legal process, in response to law enforcement requests, and as necessary to protect the property, interests, and rights of MAP Fund and/or your employer.
  • We will not transfer your personal data outside the European Economic Area.

Making Corrections

MAP Fund is committed to accurately maintaining your personally identifiable information. Although we can't guarantee that your personal information will be 100% accurate at all times, we'll take reasonable steps to correct personal information that is properly identified as incorrect.

Our retention of your personal data

We may retain your personal data for the longer of the period required in order to meet our legal or regulatory responsibilities, and the period envisaged within our data retention policy. We determine the period envisaged within such policy with regard to the Scheme’s operational and legal requirements, such as facilitating the payment of benefits to you or your beneficiaries, calculating and managing the liabilities of the Scheme, and responding to legal claims or regulatory requests. Thereafter, we will refrain from collecting any further personal data on you and shall take appropriate steps to dispose of any records containing your personal data to the extent this is operationally feasible and proportionate.

Your Data protection rights

You have certain rights regarding our use of your personal data, examples summarised below:

  • the right to access your data (in an easily readable form);
  • the right to examine and correct your data;
  • the right to data portability;
  • the right to restrict the use of your data;
  • the right to withdraw any consent given to the processing of your data (where applicable);
  • the right to receive information regarding any entities we disclose your data to;
  • the right to lodge a complaint with the Office of the Data Protection Commissioner (our lead supervisory authority);
  • the right to object to the processing of your data where we have considered this to be necessary for the purposes of our legitimate interests.

Contact Information

MAP Fund reserves the right to modify this Data Privacy Statement at any time. MAP Fund is not required to designate a data protection officer. However, should you have any queries or wish to discuss your data protection rights or this Data Privacy Statement with us, please send an email at please enable javascript to view the email.

This Statement was last updated on June 13, 2018.