This Data Privacy Statement describes how Aon Hewitt Multi-Employer Provident Fund ("MAP Fund") collects, uses, and protects personally identifiable information. At MAP Fund, protecting personally identifiable information about you is important to us. We strive to protect the personal information under our control and take certain precautions to help maintain the security and integrity of that data.
We have implemented various security measures to help prevent unauthorized processing or disclosure of personal information and to prevent accidental loss, destruction, or damage to your personal information. Only persons who have a job-related need to do so are authorized to access personal information. All persons involved in the Fund administration are contractually obliged to abide by an approved Code of Conduct, Data Privacy and Information Security Policies. We have implemented appropriate IT security standards and related procedures, and administrators are trained about data security issues. In addition to these persons, only your employer and particular third parties are authorized to access your personal information. We also require that all these third parties have implemented security measures to protect your personal information.
The personally identifiable information we receive relates to your participation to the MAP Fund. There are several ways that we could receive personal information:
The types of personal information we receive may include:
A cookie is a piece of information contained in a very small text file that is stored in your Internet browser or elsewhere on your hard drive. Cookies allow a website to identify a user's device whenever that user returns to the website and are commonly used in order to make websites work more efficiently and enrich the user experience, as well as to provide information to the owners of the site. Cookies alone cannot be used to identify you and it does not keep any of the data it collects.
Our websites do not use any third party cookies.
We use your information only for the purposes of administering MAP Fund. Administering MAP Fund includes tasks as general administration (record keeping), communicating with you in relation with your contributions and benefits and meeting our on-going regulatory and compliance obligations.
Our commitment to protecting personally identifiable information means that:
MAP Fund is committed to accurately maintaining your personally identifiable information. Although we can't guarantee that your personal information will be 100% accurate at all times, we'll take reasonable steps to correct personal information that is properly identified as incorrect.
We may retain your personal data for the longer of the period required in order to meet our legal or regulatory responsibilities, and the period envisaged within our data retention policy. We determine the period envisaged within such policy with regard to the Scheme’s operational and legal requirements, such as facilitating the payment of benefits to you or your beneficiaries, calculating and managing the liabilities of the Scheme, and responding to legal claims or regulatory requests. Thereafter, we will refrain from collecting any further personal data on you and shall take appropriate steps to dispose of any records containing your personal data to the extent this is operationally feasible and proportionate.
You have certain rights regarding our use of your personal data, examples summarised below:
This Statement was last updated on June 13, 2018.